All faculty, especially Curriculum Committee members, should be familiar with the following definitions:

  • Weekly Census Classes: Classes that meet on a regular basis each week for a full semester (excluding summer) are counted under the Weekly Census procedure. Students are counted on the basis of enrollment, not on actual attendance, on the Monday that is closest to 20% of the way through the semester.
  • Daily Census: Classes that meet on a regular basis for at least five days but do not meet for a full semester (such as late-starting, partial semester, intersession, and summer term classes) are counted under the Daily Census procedure.
  • Positive Attendance: Classes that do not meet on a regular basis or that operate on an open entry/open exit basis are counted under the positive attendance format. Also, by law, all non-credit courses are counted as positive attendance. Under positive attendance, the actual attendance of each student for each hour is counted.
  • Unduplicated Headcount: The actual number of individual students enrolled. A student may be enrolled in several courses during a term, but he or she is counted only once.
  • Duplicated Headcount/Enrollment: The number of students enrolled in all courses combined. Students who are enrolled in more than one course will be counted in each course for the term.
  • Full-Time Equivalent Students (FTES): The standard statewide measure of student enrollment, a key performance indicator, productivity measure, and funding rate. FTES represents neither unduplicated nor duplicated headcount but is a conceptual measure of student enrollment. One FTES is 525 Contact Hours, or, in other words, two students attending 15 hours per week (e.g., five three-unit classes each) for a semester of 17.5 weeks. The formula to calculate FTES is as follows:
    • For Weekly Census:
      • When the number of students enrolled in the class = N
      • And the number of hours the class meets per week = H
      • The Term Length Multiplier (TLM) for Yuba College = 17.5
      • FTES = (N x H x 17.5) ÷ 525
      • Example: a class meets 3 hours per week (MWF 9-9:50) for a full semester with 40 students enrolled at census:
      • FTES = (40 x 3 x 17.5) ÷ 525
    • For Daily Census:
      • When the number of students enrolled in the class = N
      • And the number of hours the class meets per day = H
      • And the number of days the class meets = D
      • FTES = (N x H x D) ÷ 525
      • Example: a summer class meets 2 hours per day for 23 days (omitting the July 4th holiday) with 45 students enrolled on census day:
      • FTES = (45 x 2 x 23) ÷ 525
    • For Positive Attendance:
      • When the total hours of attendance for all students = T
      • FTES = T ÷ 525
  • Full-Time Equivalent Faculty (FTEF): FTEF is a proxy for instructional cost. In an FTEF, a faculty member’s workload is standardized against the teaching load. Thus, FTEF does not represent an actual number of faculty members but is a conceptual measure workload. The formula to calculate FTEF is as follows:
    • For Fall or Spring Semester: Total # of Load Units ÷ 15
    • For Summer Terms: Total # of Load Units ÷ 30.
  • Weekly Student Contact Hours (WSCH): WSCH is a proxy for revenue generated by a class. It is the total number of hours faculty contacted students weekly.
  • Institutional Efficiency (WSCH/FTEF): Since WSCH is a proxy for revenue generated by a class, and FTES is a proxy for instructional cost, the ratio is interpreted in terms of cost-efficiency.
  • Student Success Rate: The percentage of students who received a passing grade at the end of the semester.
  • Student Retention Rate: The percentage of students retained in a class at the end of the semester.
  • Student Persistence Rate: The percentage of students enrolled in one term who re-enroll the next term.